Research Finance

A new cost centre is created per funder specification, and the cost centre application form should be completed and signed off by DRD before it is submitted to Central Finance for processing. The following should be attached:

• Award letter
• Accepted conditions or
• Signed funding agreement

• Assistance to department/faculty/unit administrators and grant holders, by providing support on the ITS finance system.
• Linking the cost centre and account code
• Linking end users for processing requisitions and viewing balances

The section works with faculties, units, and departments, as all transactions must be endorsed at the Faculty or Unit level before submission to DRD finance administrators. The following disbursement forms are completed by faculty and unit administrators/researchers and submitted to DRD Finance administrators per funding allocations.

Manual EFT form is used for international payments, subsistence, and payments to non-vendors, etc),

Travel form is used for all travel arrangements, i.e., flights, accommodation, car hire, and external venue bookings, etc.

Corporate Traveller is the only authorised travel agent that is used by CPUT in facilitating all bookings indicated above.

Online acquisitions (Vendor-based = iEnabler Requisitions)

The requisitions are generated on iEnabler by the end user according to the system's predetermined approval matrix.

• Verify that transactions comply with financial policies & procedures.
• Verify all requisitions for authorized signatures, correct amounts, cost centres, account allocations, and quotations.
• Verify the documentation submitted is signed off by the proper delegation of authority within the approval matrix policy of the university
• Maintain a tracking database for funding for daily activities and follow-ups
• Submit documentation to the Finance Coordinator for budget control.

• Exercising budgetary control to ensure expenditure does not exceed income.
• Ensuring that control is maintained over accounting records by regular review of control accounts
• Linking users and account codes to cost centres
• Apply knowledge and skill to determine the validity of all claims
• Submit to the Director, Research Directorate, and EM for final approval.
• Submit claims to Central Finance for processing

• Update DRD finance workflow tracker to track the status of all unit submissions
• Prepare unit requisition manual and online requisition
• Complete Cost Centre application forms
• Assist with following up on overdue commitments