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Higher Degrees Committee (HDC)

Terms of reference

Terms of reference of the Higher Degrees Committee.

Documents and forms that relate to the Higher Degrees Committee (HDC)

All supervisors and students are advised that all forms must be accompanied by a proof of registration.

No HDC 1.2 form will be processed by CPGS without ethical clearance.

All HDC 1.2 forms must be submitted within 6 months after registration.

The HDC 1.1A (MOU) form is being replaced by the Student Supervisor Agreement (SSA).  The SSA must be completed on the HDC Digital platform, within the first six months of registration of the student.

The SSA should include the following items

• Frequency and duration of meetings between student and supervisor
• Meeting scheduling and agenda responsibility
• Email communication expectations
• Proposed project plan
• Progress reports expectations
• Expectations regarding submission of work (proposal, chapters, thesis draft)
• Expectations regarding feedback and revision of work
• Expected output (other than thesis, e.g. number of journal articles/conference papers)
• Expectations regarding skills and knowledge (need to have and need to acquire)
• Expectation regarding work in the faculty (opportunities/expectations)
• Ground rules (that student need to be aware of)
• Expectation regarding co-supervisor’s role (appointment of examiners)

* HDC forms are currently under revision, please contact CPGS to make sure that you have the latest forms.

Recently Updated Forms
HDC 1.13: Arbiter Cover Letter
HDC 1.8: Submission of final marks for the examination of thesis/dissertation HDC 1.8
HDC 1.7 M: Masters examiner assessment rubric
HDC 1.7 D: Doctoral examiner assessment rubric (Approved by Senate Aug2019) HDC 1.7D
HDC 1.6 A: Conversion of Masters to Doctorate
Thesis Submission  
Cover letter to examiners
Cover Letter
Final thesis submission process Thesis Submission
Final thesis submission workflow Workflow
Old Forms
HDC 1.1: Registration of topic for dissertation/ thesis
HCD 1.2: Registration of proposal for dissertation/ thesis
HDC 1.3: Supervisor's report on student progress
HDC 1.4: Appointment of additional supervisors (internal or external)
HDC 1.5: Nomination of examiner
HDC 1.8: Submission of final marks for MTech/ DTech dissertation/ thesis
HDC 1.9: Application for interruption of studies
HDC 1.10: Change of title of dissertation/ thesis
HDC 1.11: Release of dissertation/ thesis for examination
HDC 1.12: Nomination of new internal supervisor
HDC Instructions for completion of forms
Notes on use of 2011 HDC forms


HDC meetings and submission dates for 2022

Supervisors and students are advised to adhere to their internal deadlines.

Faculty Research Committees usually sit a month before the meeting dates below.

Meeting date
Submission Date
Thursday 20th October 2022 12:00 Thursday 6th October 
Tuesday 15th November 2022 12:00 Tuesday 1st November