Interlibrary Loans

The service is connected to the National and International inter-library loans network. Participating libraries lend and borrow material to and from other institutions.

Each institution has its own criteria for lending material to its users.
See our ILL Brochure.

Access our ILL online request form

How to request a book / periodical article from another library

When you have ascertained that the book or periodical article is not held by a Cape Peninsula University of Technology Library, you complete an Interlibrary Loan Request Form. Should you experience any problems with completing the online form, consult your faculty or information librarian. Alternatively submit your query to Nontobeko Xwayi  Cape Town or Robert Makonjwa Bellville.

Certain basic information is required to obtain items, namely:

Please check if you have the following information:

  • Your first name, surname, staff/student no. and contact details (telephone and e-mail address);
  • Faculty and academic year of study (if student);
  • Correct and complete periodical or book title;
  • Author(s) name(s);
  • Volume and issue number (if a periodical article);
  • Date and
  • Title and page number(s) of article (if a periodical article).

NB: Incomplete and incorrect information will lead to a delay in the process.

How long does it take for a book to get here?

Depending on the availability of the book in the holding institution and the distance, allow for between 3 days and 3 weeks. For international requests allow for between 1-3 weeks. Urgent books are subject to a shorter waiting period.

Should you like courier or express delivery you will be responsible for the arrangements and the costs.

How do I know when the book /article has arrived?

When the book or article has arrived, you will receive an e-mail informing you about the availability of the book. You are requested to collect the book(s) or article(s) as soon as possible. If after three weeks your book(s) has no been collected we will give you a courtesy call and if it is not collected within a week, the book will be sent back.
For staff members articles are sent to them by internal mail, and because they come from different institutions we cannot guarantee that they will all arrive at the same time.

How long can I keep the book /article?

When you collect a book at the ILL office, it will have a white slip inside. The slip contains a due date. The loan period can be between 2 weeks and 3 months depending on the institution. If needed, a renewal can be requested but is subjective to the lending library’s approval.

Users may keep the articles which are subject to the copyright act.

You are requested to return books on time; late books will encore a penalty of R2 per day.

Who qualifies for interlibrary loans

  • 3rd Year and BTech students - when requests are supplied from CALICO institutions the requests are free, a further 5 free requests per assignment when sourced from outside of CALICO. No international requests.
  • MTech, DTech and Staff - there are no limitations to national requests. However a limited number of international requests will be allowed.

What is the cost of this service?

The service is free to the qualifying students and staff member’s. All the cost are carried by the library except where indicated.